Item No. 1 Regular City Council Meeting Minutes (06/06/17) - Approve KL Item No. 2 Ordinance No. 47-2017, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Pass (These items listed are of no longer any use to the City.) KL Item No. 3 Ordinance No. 48-2017, An Ordinance Authorizing Purchase of Real Property for Right of Way and Utility Purposes - Pass (This is for the purchase from Paul H. Deters, et al, for Oakridge Cemetery. The City is purchasing 0.52 acre of right of way and 400 square feet of permanent easement for $4,200. This item was previously discussed.) SM Item No. 4 Ordinance No. 49-2017, An Ordinance Authorizing Purchase of Real Property for Utility Purposes - Pass JH (This purchase of 13,224 square feet of permanent easement and 2,701 square feet of temporary easement from Paul H. Deters, et al, is for the East Fayette (East Rt. 40) Water Main project for $1,440. Payment will be made from the Capital Projects Account with funding from the Water Fund. This item was previously discussed.) Item No. 5 Resolution No. 82-2017, Resolution for Maintenance for Streets and Highways - Adopt (This is Motor Fuel Tax appropriation for preemption equipment and installation at Jaycee Avenue and Banker Street, as well as additional preemption at Willow Street and Fayette Avenue and any additional preemption required. This Resolution authorizes the use of Motor Fuel Tax funds up to $45,000 for these projects.) JH Item No. 6 Resolution No. 87-2017, A Resolution Approving Revisions to Preliminary Plat No. 744-P and Approving Revisions to Final Plat No. 744-F for Recording - Prairie Ace Estates Subdivision - Adopt (By unanimous vote, the City Plan Commission approved this plat for recording.) JH Item No. 7 Resolution No. 89-2017, Resolution Authorizing Acceptance of Bid from Huff Sealing Corp. for the 2017 Crack and Joint Sealing Program - Adopt (Bids were received for the project with Huff Sealing Corp. submitting the lowest responsive bid of $33,070. The project is included in the Capital Improvement Budget and will be paid from the General Fund, Street Department. This item was previously discussed. JH Item No. 8 Resolution No. 90-2017, Resolution Accepting Proposal for 2017 Oil & Chip Program - Adopt (Bids were received for the project with Larry Heuerman Trucking submitting the lowest responsive bid of $113,578. The project is included in the Capital Improvement Budget with payment to be made from the General Fund, Street. This item was previously discussed.) JH Item No. 9 Resolution No. 91-2017, Resolution Accepting Proposal for 2017 Hot & Cold Mix Program - Adopt JH (Bids were received for the project with Effingham Asphalt Co. submitted the lowest responsive bid in the total amount of $53,500. The project is included in the Capital Improvement Budget with payment to be made from the General Fund, Street. This item was previously discussed.) Item No. 10 Effingham City Plan Commission - Letter of Recommendation - Petition for Text Amendment - City of Effingham, Illinois - R&F (The City Plan Commission by unanimous vote recommends that the City Council grants the Petition for Text Amendment - City of Effingham, Illinois as presented to the Commission.) JH Item No. 11 Effingham City Plan Commission - Letter of Recommendation - Petition for Special Use Permit - Arby's Land Trust, 221 W. Jefferson Avenue, City of Effingham, Illinois - R&F (The City Plan Commission by unanimous vote recommends that the City Council grant the Petition for Special Use Permit - Arby's Land Trust.) JH Item No. 12 Effingham City Plan Commission - Letter of Recommendation - Petition for Addendum to Existing Zoning - Prairie Ace Estates, LLC - R&F The City Plan Commission by unanimous vote recommends that the City Council grants the Petition for Addendum to Existing Zoning - Prairie Ace Estates, LLC) JH Item No. 13 2017 Manhole Relining Sewer Project - Certificate of Completion - R&F (Spectra Tech, LLC has completed the project at a final cost of $67,522. Request acceptance of the project and release of the bonding.) JH Item No. 14 Santa Monica Storm Sewer - Certificate of Completion - R&F (B & T Drainage has completed the project at a final cost of $107,380. Request acceptance of the project and release of the bonding.) JH Item No. 15 Motor Fuel Tax - Audit Report - R&F (The Illinois Department of Transportation has completed its audit of the City's Motor Fuel Tax Account for the period beginning JH
Presentation: Business Appreciation Award (Lickin' My Chicken & Pullin' My Pork BBQ will receive our Business Appreciation Award.)
Discussion and Approval: Ordinance No. 43-2017: An Ordinance Authorizing Grant to Arts Connection of Central Illinois, Inc. (This Ordinance authorizes a $45,000 grant to Arts Connection of Central Illinois (Effingham Performance Center) for the purchase of new carpet for the facility. EPC shall be reimbursed after the completion of the project with Amusement Tax Funds. This was previously discussed at the June 6th Council Meeting.)
Discussion and Approval: Ordinance No. 44-2017, An Ordinance Amending Appendix B of the Municipal Code of Effingham, Illinois (The Ordinance amends Paragraph (36) of Article 26 of the Municipal Code adding as a special use the operation of a Brew Pub in a B-3, Central Business District. The Plan Commission approved this unanimously at its meeting of June 13, 2017.)
Discussion and Approval: Ordinance No. 45-2017, An Ordinance Granting a Special Use Permit (This Ordinance grants a special use for a Brew Pub for property located at 221 Jefferson Avenue. This item was unanimously approved by the Plan Commission at its meeting on June 13, 2017.)
Discussion and Approval: Resolution No. 86-2017, Resolution Accepting Proposal of Stantec for Water Rate Study (Stantec will provide a rate study for residential and wholesale water users over the next four years at an estimated cost of $24,930. This item was previously discussed.)
Discussion and Approval: Resolution No. 88-2017, A Resolution Authorizing the Execution of an Agreement With Economic Development Resources for the Creation of the South Banker Street Business District Plan (This Resolution approves an agreement with Economic Development Resources for the creation of the proposed South Banker Street Business District.)
Discussion and Approval: Resolution No. 92-2017, A Resolution Adopting a Downtown/Southtown Business Area Redevelopment Program Area Agreement (Effingham Storage Solutions is looking to do a rehabilitation project at their location on South Banker Street.)
Discussion and Approval: Resolution No. 93-2017, Resolution Accepting Proposal of Fager McGee for the Effingham Police Station Facility (Bids have been received for the project, with Fager McGee submitting the lowest responsive base bid of $6,890,000. FGM Architects, represented by Emily Spindler, will make a presentation to the Council to accept the base bid of Fager McGee. The project will be paid from the Capital Projects Account with funding from the 2017 Bond Proceeds and the Central TIF Account.)
Discussion and Approval: 2017 Resurfacing Project - Effingham Asphalt Co. - Change Order No. 1 (It is recommended that additional streets be added to this contract. These streets are included in the Capital Improvement Budget at an estimated cost of $106,195.)
Discussion: Ordinance No. 37-2017: An Ordinance Amending Chapter 21 "Police" Article II. "Department", Article VI "Special Policemen", and Article VII "Part-Time Police Officers" of the Municipal Code of the City of Effingham. (This Ordinance amends Chapter 21 of the Municipal Code of the City of Effingham, Illinois (Police) to address the chapter to properly identify current organizational structure and titles.)
Discussion: Ordinance No. 42-2017 "An Ordinance Adopting a Revised Personnel Policy Manual" Approved December 20, 2011 (This Ordinance replaces the City's current transitional workplace policy with a new policy. This policy has been legally reviewed by Lowenbaum Law. The Ordinance also replaces the City's clothing allowance policy with a new policy that changes up some items in the allowed police uniform items.)
Discussion: Konica Minolta Lease Agreement (This lease is for a new copier/printer for the Building Official's Office. It's a 60 month lease at $148.86 per month for 5,000 black and white copies plus $0.0510 each for color copies.)
Discussion: Library Quarterly Report (Amanda McKay will be in attendance to present the Library's quarterly report.)
Discussion: Tourism Report (Director of Tourism Jodi Thoele will present a report on the Tourism Department to the Council.)
Announcements/Commissioner Comments JB • Reports from Commissioners JB • Reports from Staff - City Administrator; Public Works Director; City Engineer; Economic Development Director; Fire Chief; Police Chief; Tourism Director; City Clerk; Accounting Administrator/City Treasurer • Mayoral Proclamations JB • Special Events Moccasin Creek Festival: June 23 - 25 Summer Centennial Celebration: July 2 Fourth of July Celebration: July 4 • Public Participation (Citizens who have provided a speaker's card may address the Council. Please state your name and address for the record. There is a five minute time limit per speaker.)
21. Motion ____ Second ____ to recess into Executive Session for the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c): Personnel - Section 2 (c) (1); Collective Bargaining - Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.) 22. Roll call: 23. Motion ____ Second ____ to adjourn the City Council Meeting of June 20, 2017 at ______ P.M.
Jun 20, 2017 City Council
Item No. 1 Regular City Council Meeting Minutes (06/06/17) - Approve KL Item No. 2 Ordinance No. 47-2017, An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Pass (These items listed are of no longer any use to the City.) KL Item No. 3 Ordinance No. 48-2017, An Ordinance Authorizing Purchase of Real Property for Right of Way and Utility Purposes - Pass (This is for the purchase from Paul H. Deters, et al, for Oakridge Cemetery. The City is purchasing 0.52 acre of right of way and 400 square feet of permanent easement for $4,200. This item was previously discussed.) SM Item No. 4 Ordinance No. 49-2017, An Ordinance Authorizing Purchase of Real Property for Utility Purposes - Pass JH (This purchase of 13,224 square feet of permanent easement and 2,701 square feet of temporary easement from Paul H. Deters, et al, is for the East Fayette (East Rt. 40) Water Main project for $1,440. Payment will be made from the Capital Projects Account with funding from the Water Fund. This item was previously discussed.) Item No. 5 Resolution No. 82-2017, Resolution for Maintenance for Streets and Highways - Adopt (This is Motor Fuel Tax appropriation for preemption equipment and installation at Jaycee Avenue and Banker Street, as well as additional preemption at Willow Street and Fayette Avenue and any additional preemption required. This Resolution authorizes the use of Motor Fuel Tax funds up to $45,000 for these projects.) JH Item No. 6 Resolution No. 87-2017, A Resolution Approving Revisions to Preliminary Plat No. 744-P and Approving Revisions to Final Plat No. 744-F for Recording - Prairie Ace Estates Subdivision - Adopt (By unanimous vote, the City Plan Commission approved this plat for recording.) JH Item No. 7 Resolution No. 89-2017, Resolution Authorizing Acceptance of Bid from Huff Sealing Corp. for the 2017 Crack and Joint Sealing Program - Adopt (Bids were received for the project with Huff Sealing Corp. submitting the lowest responsive bid of $33,070. The project is included in the Capital Improvement Budget and will be paid from the General Fund, Street Department. This item was previously discussed. JH Item No. 8 Resolution No. 90-2017, Resolution Accepting Proposal for 2017 Oil & Chip Program - Adopt (Bids were received for the project with Larry Heuerman Trucking submitting the lowest responsive bid of $113,578. The project is included in the Capital Improvement Budget with payment to be made from the General Fund, Street. This item was previously discussed.) JH Item No. 9 Resolution No. 91-2017, Resolution Accepting Proposal for 2017 Hot & Cold Mix Program - Adopt JH (Bids were received for the project with Effingham Asphalt Co. submitted the lowest responsive bid in the total amount of $53,500. The project is included in the Capital Improvement Budget with payment to be made from the General Fund, Street. This item was previously discussed.) Item No. 10 Effingham City Plan Commission - Letter of Recommendation - Petition for Text Amendment - City of Effingham, Illinois - R&F (The City Plan Commission by unanimous vote recommends that the City Council grants the Petition for Text Amendment - City of Effingham, Illinois as presented to the Commission.) JH Item No. 11 Effingham City Plan Commission - Letter of Recommendation - Petition for Special Use Permit - Arby's Land Trust, 221 W. Jefferson Avenue, City of Effingham, Illinois - R&F (The City Plan Commission by unanimous vote recommends that the City Council grant the Petition for Special Use Permit - Arby's Land Trust.) JH Item No. 12 Effingham City Plan Commission - Letter of Recommendation - Petition for Addendum to Existing Zoning - Prairie Ace Estates, LLC - R&F The City Plan Commission by unanimous vote recommends that the City Council grants the Petition for Addendum to Existing Zoning - Prairie Ace Estates, LLC) JH Item No. 13 2017 Manhole Relining Sewer Project - Certificate of Completion - R&F (Spectra Tech, LLC has completed the project at a final cost of $67,522. Request acceptance of the project and release of the bonding.) JH Item No. 14 Santa Monica Storm Sewer - Certificate of Completion - R&F (B & T Drainage has completed the project at a final cost of $107,380. Request acceptance of the project and release of the bonding.) JH Item No. 15 Motor Fuel Tax - Audit Report - R&F (The Illinois Department of Transportation has completed its audit of the City's Motor Fuel Tax Account for the period beginning JH
Presentation: Business Appreciation Award (Lickin' My Chicken & Pullin' My Pork BBQ will receive our Business Appreciation Award.)
Discussion and Approval: Ordinance No. 43-2017: An Ordinance Authorizing Grant to Arts Connection of Central Illinois, Inc. (This Ordinance authorizes a $45,000 grant to Arts Connection of Central Illinois (Effingham Performance Center) for the purchase of new carpet for the facility. EPC shall be reimbursed after the completion of the project with Amusement Tax Funds. This was previously discussed at the June 6th Council Meeting.)
Discussion and Approval: Ordinance No. 44-2017, An Ordinance Amending Appendix B of the Municipal Code of Effingham, Illinois (The Ordinance amends Paragraph (36) of Article 26 of the Municipal Code adding as a special use the operation of a Brew Pub in a B-3, Central Business District. The Plan Commission approved this unanimously at its meeting of June 13, 2017.)
Discussion and Approval: Ordinance No. 45-2017, An Ordinance Granting a Special Use Permit (This Ordinance grants a special use for a Brew Pub for property located at 221 Jefferson Avenue. This item was unanimously approved by the Plan Commission at its meeting on June 13, 2017.)
Discussion and Approval: Resolution No. 86-2017, Resolution Accepting Proposal of Stantec for Water Rate Study (Stantec will provide a rate study for residential and wholesale water users over the next four years at an estimated cost of $24,930. This item was previously discussed.)
Discussion and Approval: Resolution No. 88-2017, A Resolution Authorizing the Execution of an Agreement With Economic Development Resources for the Creation of the South Banker Street Business District Plan (This Resolution approves an agreement with Economic Development Resources for the creation of the proposed South Banker Street Business District.)
Discussion and Approval: Resolution No. 92-2017, A Resolution Adopting a Downtown/Southtown Business Area Redevelopment Program Area Agreement (Effingham Storage Solutions is looking to do a rehabilitation project at their location on South Banker Street.)
Discussion and Approval: Resolution No. 93-2017, Resolution Accepting Proposal of Fager McGee for the Effingham Police Station Facility (Bids have been received for the project, with Fager McGee submitting the lowest responsive base bid of $6,890,000. FGM Architects, represented by Emily Spindler, will make a presentation to the Council to accept the base bid of Fager McGee. The project will be paid from the Capital Projects Account with funding from the 2017 Bond Proceeds and the Central TIF Account.)
Discussion and Approval: 2017 Resurfacing Project - Effingham Asphalt Co. - Change Order No. 1 (It is recommended that additional streets be added to this contract. These streets are included in the Capital Improvement Budget at an estimated cost of $106,195.)
Discussion: Ordinance No. 37-2017: An Ordinance Amending Chapter 21 "Police" Article II. "Department", Article VI "Special Policemen", and Article VII "Part-Time Police Officers" of the Municipal Code of the City of Effingham. (This Ordinance amends Chapter 21 of the Municipal Code of the City of Effingham, Illinois (Police) to address the chapter to properly identify current organizational structure and titles.)
Discussion: Ordinance No. 42-2017 "An Ordinance Adopting a Revised Personnel Policy Manual" Approved December 20, 2011 (This Ordinance replaces the City's current transitional workplace policy with a new policy. This policy has been legally reviewed by Lowenbaum Law. The Ordinance also replaces the City's clothing allowance policy with a new policy that changes up some items in the allowed police uniform items.)
Discussion: Konica Minolta Lease Agreement (This lease is for a new copier/printer for the Building Official's Office. It's a 60 month lease at $148.86 per month for 5,000 black and white copies plus $0.0510 each for color copies.)
Discussion: Library Quarterly Report (Amanda McKay will be in attendance to present the Library's quarterly report.)
Discussion: Tourism Report (Director of Tourism Jodi Thoele will present a report on the Tourism Department to the Council.)
Announcements/Commissioner Comments JB • Reports from Commissioners JB • Reports from Staff - City Administrator; Public Works Director; City Engineer; Economic Development Director; Fire Chief; Police Chief; Tourism Director; City Clerk; Accounting Administrator/City Treasurer • Mayoral Proclamations JB • Special Events Moccasin Creek Festival: June 23 - 25 Summer Centennial Celebration: July 2 Fourth of July Celebration: July 4 • Public Participation (Citizens who have provided a speaker's card may address the Council. Please state your name and address for the record. There is a five minute time limit per speaker.)
21. Motion ____ Second ____ to recess into Executive Session for the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c): Personnel - Section 2 (c) (1); Collective Bargaining - Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.) 22. Roll call: 23. Motion ____ Second ____ to adjourn the City Council Meeting of June 20, 2017 at ______ P.M.