1. Mayor calls meeting to order 2. Pledge of Allegiance - Arrow of Light Den of Cub Scout Pack 335 3. Roll call:
Item No. 1 Regular City Council Meeting Minutes (10/03/17) - Approve Item No. 2 City Treasurer's Report - September 30, 2017 - R&F Item No. 3 Building Official - Monthly Permit Report - R&F (This is the report of permits and registrations issued during the month of August, 2017.) Item No. 4 Ordinance No. 84-2017, An Ordinance Annexing Territory to the City of Effingham, Illinois (Hoffman & Pike - W. Fayette Avenue) - Pass (This Ordinance annexes certain territory that is contiguous to the City's corporate limits. This item was previously discussed.) Item No. 5 Ordinance No. 88-2017, An Ordinance Annexing Territory to the City of Effingham, Illinois (Celtic Crossing Subdivision - McDevitt and McHugh) - Pass (This Ordinance annexes property that is contiguous to the corporate territory of the City of Effingham. This item was previously discussed.) Item No. 6 Ordinance No. 89-2017, An Ordinance Annexing Territory to the City of Effingham, Illinois (Koester - E. Fayette Avenue) - Pass (This Ordinance annexes property that is contiguous to the corporate territory of the City of Effingham. This item was previously discussed.) Item No. 7 Ordinance No. 96-2017 - An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Pass (The items listed are no longer of any use to the City.) Item No. 8 Resolution No. 156-2017, A Resolution Correcting Scrivener's Error on Resolution No. 129-2017 (2017 Pavement Patching Program) - Adopt (This Resolution correctly awards the project to Beniach Construction.) Item No. 9 Resolution No. 159-2017, A Resolution Accepting Subdivision Improvements by Bill of Sale and Releasing Bond - Ruth Jennings Trust Subdivision - Final Plat No. 749-F - Adopt (This subdivision is complete. Request acceptance of the improvements, approval to sign the Bill of Sale and release of the Bond.) Item No. 10 2017 Pavement Patching Program - Certificate of Project Completion - Approve (Beniach Construction Company has completed the project at a final cost of $115,237.24. Request acceptance of the project and release of the bonding.) Item No. 11 TREC Trail (Calico Trail Project) - Change Order No. 2 - Approve (This change order adds 293 CUYD of earth excavation and 16 tons of rip rap to the east side ravine for an additional cost of $9,068.) Item No. 12 Haney Street - Change Order No. 1 - Approve (This will allow payment to the contractor for railroad flagging since this is not typically included in the contract proposal and the actual cost ($27,420) is established by the railroad and IDOT standard specifications.) Item No. 13 Letter of Recommendation - Rezone Property at 110 and 112 South Oak Street - R&F (The Plan Commission has submitted a letter of recommendation unanimously approving the request of St. Johns Evangelical Lutheran Church to rezone this property from a Class B-2, General Commercial District, to a Class R-2, Single Family Residence District.)
Discussion: Proclamation - Domestic Violence Awareness Month (Mayor Bloemker will present a mayoral proclamation to promote Domestic Violence Awareness in the Month of October.)
Discussion: Proclamation - Great ShakeOut Day (Mayor Bloemker will present a mayoral proclamation to promote awareness of earthquake preparedness by proclaiming Great ShakeOut Day.)
Discussion: Proclamation - St. Anthony's Memorial Hospital 140 Year Celebration Month (Mayor Bloemker will present a mayoral proclamation to honor the 140 Year Celebration of St. Anthony's Memorial Hospital.)
Discussion and Approval: Ordinance No. 82-2107, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) (This Ordinance amends the City's Liquor Control Code to increase the Class R Liquor Licenses from ten to eleven. This increase is subject to the issuance of a liquor license to Lucky Dogs. Representatives from this proposed business will be present to address the Council.)
Discussion and Approval: Ordinance No. 71-2017, An Ordinance Amending Appointment Ordinance No. 17-2015, Ordinance No. 70-2015, Ordinance No. 35-2016, Ordinance No. 64-2017, and Ordinance No. 70-2017 (This Ordinance amends the City's Appointment Ordinance eliminating the positions of Tourism Technical Assistant and Tourism Specialist and creating the Positions of Tourism Tech 1, Tourism Tech 2, and Tourism Tech 3.)
Discussion and Approval: Ordinance No. 92-2017, An Ordinance Amending the Municipal Code of the City of Effingham (This Ordinance amends this City's Municipal Code by making the default assignment of the collector duties to the Deputy City Clerk and making the City Clerk the direct supervisor of the City Treasurer.)
Discussion and Approval: Ordinance No. 68-2017, An Ordinance Amending Ordinance No. 72-2011 "An Ordinance Adopting a Revised Personnel Policy Manual" Approved December 20, 2011 (This Ordinance amends the City's Personnel Policy by modifying the operational chain of command. This amendment now has the City Treasurer reporting directly to the City Clerk and the Customer Service Representatives will now report directly to the Deputy City Clerk.)
Discussion and Approval: Ordinance No. 93-2017, An Ordinance Amending Ordinance No. 15-2017, "An Ordinance Establishing Pay Ranges for the Various Non-union Salaried and Hourly Positions within the Service of the City for Fiscal Year 2018" (This Ordinance amends the City's current pay plan by reassigning the City Clerk position to SM1 and establishing position classifications for the Tourism Tech 1, Tourism Tech 2, and Tourism Tech 3 positions.)
Discussion and Approval: Resolution No. 148-2017, A Resolution Approving Various Job Descriptions (This Resolution creates and modifies various job descriptions affiliated with the City's organizational development efforts including City Clerk, Deputy City Clerk, City Treasurer, Customer Service Representative I, Tourism Tech I, Tourism Tech 2, Tourism Tech 3, and Economic Development Specialist.)
Discussion and Approval: Ordinance No. 95-2017, An Ordinance Amending the Zoning Ordinance of the City of Effingham - 110 and 112 South Oak Street (The Plan Commission has unanimously approved the request of St. Johns Evangelical Lutheran Church of Effingham to rezone property at 110 and 112 South Oak Street from Class B-2, General Commercial District, to Class R-2, Single Family Residence District.)
15. Discussion and Approval: Resolution No. 149-2017, A Resolution Concerning Ordinance No. 80-2010, An Ordinance Authorizing the Issuance of Taxable and/or Tax-Exempt General Obligation Bonds (Alternate Revenue Source), Series 2010A, B, Etc., Including as Recovery Zone Economic Development Bonds, of the City of Effingham, Effingham County, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (Series 2010A) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2010A Bond in the amount of $480,776.00.) 16. Discussion and Approval: Resolution No. 150-2017, A Resolution Concerning Ordinance No. 15-2012, An Ordinance Authorizing the Issuance of Obligation Waterworks Bonds (Alternate Revenue Source), Series 2012A and General Obligation Sewerage Refunding Bonds (Alternate Revenue Source), Series 2012B, of the City of Effingham, Effingham County, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (2012A Series) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2012A Bond in the amount of $167,925.00.) 17. Discussion and Approval: Resolution No. 151-2017, A Resolution Concerning Ordinance No. 15-2012, An Ordinance Authorizing the Issuance of General Obligation Waterworks Bonds (Alternate Revenue Source), Series 2012A and General Obligation Sewerage Refunding Bonds (Alternate Revenue Source), Series 2012B, of the City of Effingham, Effingham County Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (2012B Series) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2012B Bond in the amount of $479,025.00.) 18. Discussion and Approval: Resolution No. 152-2017, A Resolution Concerning Ordinance No. 52-2012, An Ordinance Authorizing the Issuance of General Obligation Refunding Bonds (Alternate Revenue Source) Series 2012C, of the City of Effingham, Effingham County, Illinois, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (2012C Series) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2012C Bond in the amount of $435,295.00.) 19. Discussion and Approval: Resolution No. 153-2017, A Resolution Concerning Ordinance No. 104-2016, An Ordinance Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source), Series 2017, of the City of Effingham, Effingham County, Illinois, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (Series 2017) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2017 Bond in the amount of $654,126.88.)
20. Discussion and Approval: Resolution No. 154-2017, Resolution Accepting Proposal of Vandevanter Engineering for SCADA Work and Programming at the Water Treatment Plant (Vandevanter will provide these services, as well as equipment and parts, at a cost not to exceed $42,447. The project will be paid from the Capital Projects Account with funding from the TIF Main Account.) 21. Discussion and Approval: Resolution No. 155-2017, Resolution Accepting Proposal of Vandevanter Engineering for SCADA Work and Programming at Three Remote Sites (Vandevanter Engineering will provide these services, including equipment and parts, at a cost not to exceed $42,144. The project will be paid from Water Division funds.)
Discussion and Approval: Purchase of Tactical Safety Gear for Effingham Police Department. (Chief Fuesting will discuss the purchase of five sets of tactical safety gear.)
Discussion and Approval: Resolution No. 157-2017, A Resolution Approving Preliminary Plat No. 771-P and Approving Final Plat No. 771-F for Recording - Cross Pointe Subdivision, Second Addition (The Plan Commission unanimously approved this plat for recording.)
Discussion: Tax Levy Request (The City will discuss the proposed Tax Levy request of $4,462,500. This equates to a $19,442.10 increase over what was actually extended in 2016 for 2017. This equates to less than a 1/2 percent increase.)
Discussion: Downtown/Southtown TIF Rehabilitation Program (Tingley Insurance plans to remodel the outside of their building on Jefferson Avenue.)
Discussion: Downtown/Southtown TIF Rehabilitation Program (A-1 Foodmart plans to remodel the outside of their building on Fayette Avenue.)
Discussion: Fire Prevention Bureau Quarterly Report (Quarterly report from the Effingham Fire Department Fire Prevention Bureau)
29. Announcements/Commissioner Comments • Reports from Commissioners • Reports from Staff - City Administrator; Public Works Director; City Engineer; Economic Development Director; Fire Chief; Police Chief; Tourism Director; City Clerk; City Treasurer • Mayoral Proclamations Domestic Violence Awareness Month - October Effingham County Manufacturing Day - October 5 Great ShakeOut Day - October 19 St. Anthony's Memorial Hospital 140 Year Celebration Month - October • Special Events Halloween Parade: October 29 • Public Participation (Citizens who have provided a speaker's card may address the Council. Please state your name and address for the record. There is a five minute time limit per speaker.) 32. Motion ____ Second ____ to adjourn the City Council Meeting of October 17, 2017 at ______ P.M.
Oct 17, 2017 City Council
1. Mayor calls meeting to order 2. Pledge of Allegiance - Arrow of Light Den of Cub Scout Pack 335 3. Roll call:
Item No. 1 Regular City Council Meeting Minutes (10/03/17) - Approve Item No. 2 City Treasurer's Report - September 30, 2017 - R&F Item No. 3 Building Official - Monthly Permit Report - R&F (This is the report of permits and registrations issued during the month of August, 2017.) Item No. 4 Ordinance No. 84-2017, An Ordinance Annexing Territory to the City of Effingham, Illinois (Hoffman & Pike - W. Fayette Avenue) - Pass (This Ordinance annexes certain territory that is contiguous to the City's corporate limits. This item was previously discussed.) Item No. 5 Ordinance No. 88-2017, An Ordinance Annexing Territory to the City of Effingham, Illinois (Celtic Crossing Subdivision - McDevitt and McHugh) - Pass (This Ordinance annexes property that is contiguous to the corporate territory of the City of Effingham. This item was previously discussed.) Item No. 6 Ordinance No. 89-2017, An Ordinance Annexing Territory to the City of Effingham, Illinois (Koester - E. Fayette Avenue) - Pass (This Ordinance annexes property that is contiguous to the corporate territory of the City of Effingham. This item was previously discussed.) Item No. 7 Ordinance No. 96-2017 - An Ordinance Authorizing the Sale and/or Disposal of Personal Property - Pass (The items listed are no longer of any use to the City.) Item No. 8 Resolution No. 156-2017, A Resolution Correcting Scrivener's Error on Resolution No. 129-2017 (2017 Pavement Patching Program) - Adopt (This Resolution correctly awards the project to Beniach Construction.) Item No. 9 Resolution No. 159-2017, A Resolution Accepting Subdivision Improvements by Bill of Sale and Releasing Bond - Ruth Jennings Trust Subdivision - Final Plat No. 749-F - Adopt (This subdivision is complete. Request acceptance of the improvements, approval to sign the Bill of Sale and release of the Bond.) Item No. 10 2017 Pavement Patching Program - Certificate of Project Completion - Approve (Beniach Construction Company has completed the project at a final cost of $115,237.24. Request acceptance of the project and release of the bonding.) Item No. 11 TREC Trail (Calico Trail Project) - Change Order No. 2 - Approve (This change order adds 293 CUYD of earth excavation and 16 tons of rip rap to the east side ravine for an additional cost of $9,068.) Item No. 12 Haney Street - Change Order No. 1 - Approve (This will allow payment to the contractor for railroad flagging since this is not typically included in the contract proposal and the actual cost ($27,420) is established by the railroad and IDOT standard specifications.) Item No. 13 Letter of Recommendation - Rezone Property at 110 and 112 South Oak Street - R&F (The Plan Commission has submitted a letter of recommendation unanimously approving the request of St. Johns Evangelical Lutheran Church to rezone this property from a Class B-2, General Commercial District, to a Class R-2, Single Family Residence District.)
Discussion: Proclamation - Domestic Violence Awareness Month (Mayor Bloemker will present a mayoral proclamation to promote Domestic Violence Awareness in the Month of October.)
Discussion: Proclamation - Great ShakeOut Day (Mayor Bloemker will present a mayoral proclamation to promote awareness of earthquake preparedness by proclaiming Great ShakeOut Day.)
Discussion: Proclamation - St. Anthony's Memorial Hospital 140 Year Celebration Month (Mayor Bloemker will present a mayoral proclamation to honor the 140 Year Celebration of St. Anthony's Memorial Hospital.)
Discussion and Approval: Ordinance No. 82-2107, An Ordinance Amending Ordinance No. 13-2012, An Ordinance Amending Chapter 4 of the Municipal Code of the City of Effingham, Illinois (Liquor Control) (This Ordinance amends the City's Liquor Control Code to increase the Class R Liquor Licenses from ten to eleven. This increase is subject to the issuance of a liquor license to Lucky Dogs. Representatives from this proposed business will be present to address the Council.)
Discussion and Approval: Ordinance No. 71-2017, An Ordinance Amending Appointment Ordinance No. 17-2015, Ordinance No. 70-2015, Ordinance No. 35-2016, Ordinance No. 64-2017, and Ordinance No. 70-2017 (This Ordinance amends the City's Appointment Ordinance eliminating the positions of Tourism Technical Assistant and Tourism Specialist and creating the Positions of Tourism Tech 1, Tourism Tech 2, and Tourism Tech 3.)
Discussion and Approval: Ordinance No. 92-2017, An Ordinance Amending the Municipal Code of the City of Effingham (This Ordinance amends this City's Municipal Code by making the default assignment of the collector duties to the Deputy City Clerk and making the City Clerk the direct supervisor of the City Treasurer.)
Discussion and Approval: Ordinance No. 68-2017, An Ordinance Amending Ordinance No. 72-2011 "An Ordinance Adopting a Revised Personnel Policy Manual" Approved December 20, 2011 (This Ordinance amends the City's Personnel Policy by modifying the operational chain of command. This amendment now has the City Treasurer reporting directly to the City Clerk and the Customer Service Representatives will now report directly to the Deputy City Clerk.)
Discussion and Approval: Ordinance No. 93-2017, An Ordinance Amending Ordinance No. 15-2017, "An Ordinance Establishing Pay Ranges for the Various Non-union Salaried and Hourly Positions within the Service of the City for Fiscal Year 2018" (This Ordinance amends the City's current pay plan by reassigning the City Clerk position to SM1 and establishing position classifications for the Tourism Tech 1, Tourism Tech 2, and Tourism Tech 3 positions.)
Discussion and Approval: Resolution No. 148-2017, A Resolution Approving Various Job Descriptions (This Resolution creates and modifies various job descriptions affiliated with the City's organizational development efforts including City Clerk, Deputy City Clerk, City Treasurer, Customer Service Representative I, Tourism Tech I, Tourism Tech 2, Tourism Tech 3, and Economic Development Specialist.)
Discussion and Approval: Ordinance No. 95-2017, An Ordinance Amending the Zoning Ordinance of the City of Effingham - 110 and 112 South Oak Street (The Plan Commission has unanimously approved the request of St. Johns Evangelical Lutheran Church of Effingham to rezone property at 110 and 112 South Oak Street from Class B-2, General Commercial District, to Class R-2, Single Family Residence District.)
15. Discussion and Approval: Resolution No. 149-2017, A Resolution Concerning Ordinance No. 80-2010, An Ordinance Authorizing the Issuance of Taxable and/or Tax-Exempt General Obligation Bonds (Alternate Revenue Source), Series 2010A, B, Etc., Including as Recovery Zone Economic Development Bonds, of the City of Effingham, Effingham County, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (Series 2010A) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2010A Bond in the amount of $480,776.00.) 16. Discussion and Approval: Resolution No. 150-2017, A Resolution Concerning Ordinance No. 15-2012, An Ordinance Authorizing the Issuance of Obligation Waterworks Bonds (Alternate Revenue Source), Series 2012A and General Obligation Sewerage Refunding Bonds (Alternate Revenue Source), Series 2012B, of the City of Effingham, Effingham County, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (2012A Series) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2012A Bond in the amount of $167,925.00.) 17. Discussion and Approval: Resolution No. 151-2017, A Resolution Concerning Ordinance No. 15-2012, An Ordinance Authorizing the Issuance of General Obligation Waterworks Bonds (Alternate Revenue Source), Series 2012A and General Obligation Sewerage Refunding Bonds (Alternate Revenue Source), Series 2012B, of the City of Effingham, Effingham County Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (2012B Series) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2012B Bond in the amount of $479,025.00.) 18. Discussion and Approval: Resolution No. 152-2017, A Resolution Concerning Ordinance No. 52-2012, An Ordinance Authorizing the Issuance of General Obligation Refunding Bonds (Alternate Revenue Source) Series 2012C, of the City of Effingham, Effingham County, Illinois, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (2012C Series) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2012C Bond in the amount of $435,295.00.) 19. Discussion and Approval: Resolution No. 153-2017, A Resolution Concerning Ordinance No. 104-2016, An Ordinance Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source), Series 2017, of the City of Effingham, Effingham County, Illinois, Directing the Application of Funds to the Payment of Debt and Directing the Abatement of a Levy and Extension of Taxes for the Year 2017 Previously Established to Pay Such Bonds (Series 2017) (This Resolution abates a levy and extension of taxes associated with the debt service required for the Series 2017 Bond in the amount of $654,126.88.)
20. Discussion and Approval: Resolution No. 154-2017, Resolution Accepting Proposal of Vandevanter Engineering for SCADA Work and Programming at the Water Treatment Plant (Vandevanter will provide these services, as well as equipment and parts, at a cost not to exceed $42,447. The project will be paid from the Capital Projects Account with funding from the TIF Main Account.) 21. Discussion and Approval: Resolution No. 155-2017, Resolution Accepting Proposal of Vandevanter Engineering for SCADA Work and Programming at Three Remote Sites (Vandevanter Engineering will provide these services, including equipment and parts, at a cost not to exceed $42,144. The project will be paid from Water Division funds.)
Discussion and Approval: Purchase of Tactical Safety Gear for Effingham Police Department. (Chief Fuesting will discuss the purchase of five sets of tactical safety gear.)
Discussion and Approval: Resolution No. 157-2017, A Resolution Approving Preliminary Plat No. 771-P and Approving Final Plat No. 771-F for Recording - Cross Pointe Subdivision, Second Addition (The Plan Commission unanimously approved this plat for recording.)
Discussion: Tax Levy Request (The City will discuss the proposed Tax Levy request of $4,462,500. This equates to a $19,442.10 increase over what was actually extended in 2016 for 2017. This equates to less than a 1/2 percent increase.)
Discussion: Downtown/Southtown TIF Rehabilitation Program (Tingley Insurance plans to remodel the outside of their building on Jefferson Avenue.)
Discussion: Downtown/Southtown TIF Rehabilitation Program (A-1 Foodmart plans to remodel the outside of their building on Fayette Avenue.)
Discussion: Fire Prevention Bureau Quarterly Report (Quarterly report from the Effingham Fire Department Fire Prevention Bureau)
29. Announcements/Commissioner Comments • Reports from Commissioners • Reports from Staff - City Administrator; Public Works Director; City Engineer; Economic Development Director; Fire Chief; Police Chief; Tourism Director; City Clerk; City Treasurer • Mayoral Proclamations Domestic Violence Awareness Month - October Effingham County Manufacturing Day - October 5 Great ShakeOut Day - October 19 St. Anthony's Memorial Hospital 140 Year Celebration Month - October • Special Events Halloween Parade: October 29 • Public Participation (Citizens who have provided a speaker's card may address the Council. Please state your name and address for the record. There is a five minute time limit per speaker.) 32. Motion ____ Second ____ to adjourn the City Council Meeting of October 17, 2017 at ______ P.M.